College Management Software User guide

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Getting Started

Before start using Earn Spot CMS consider a general scenario of typical school of class 1 to 12th, each classes have sections like Section A, Section B. There will various subjects for different classes like some subjects are theory and some are practical. Exams are created using these subjects and classes. Students enter in classes by new admission or promoted by their previous class after successful passing of previous class. During course of student we will charge fees to students and collecting them at monthly or one time basis. We like to record attendance of our students. Our school may be providing transport facility to student. Our school have library for students have to maintain books inventory. Our school have hostels and providing hostel facility to our students. Obviously our school has teachers to teach and manage students. We like to communicate our teachers, students and parents. We like to record all the expenses done in our school like miscellaneous bills, salary payments etc. After everything we like to analyze various reports based on our school.

If you are using Earn Spot CMS for a training Centre then may be you like to admit students in two classes, for this you should use multi class feature where you can admit a single student in two classes simultaneously.

Apart from above we also like to provide access to our Smart Earn Spot CMS to other users like Teachers, Accountants, Librarians, Students and their Parent. For these Earn Spot CMS have 8 inbuilt user’s roles- Super Admin, Admin, Teacher, Accountant, Librarian, Receptionist, Student and Parent. Virtually you can create unlimited number of user roles for staff members.

Admin Panel :- Login to Admin Panel through URL – http://yourdomain/site/login

After successful login you will reach the Admin Dashboard. Below you can find navigational overview of the user screen.

earn spot cms dashboard

Admin Panel consist 26 modules listed below –

1. Front Office – For all reception / front office related activities like enquiries, calls, visitors, postal receive/dispatch.
2. Student Information – For all the information related to student like student profile, student admission, student history.
3. Fees Collection – For all the details related to student fees collection, fees master creation, fees dues, fees reports
4. Income – For all the income other than fees collection can be manage here like add income, search income, income head
5. Expenses – For all the expenses related to school can be manage here like add expenses, search expenses, expense head
6. Attendance – For managing student attendance and attendance report
7. Examinations – For managing all the exams conducted by school like create exam, schedule exam, exam marks entry, marks grade
8. Online Examinations – For managing online exams conducted by school
9. Lesson Plan – For managing subject status and lesson plan
10. Academics – For managing all the parameters / master data required to run school like classes, sections, subjects, assign teachers, class timetable, promote student to upper class
11. Human Resource – For all the information related to staff members can be manage here like staff search, profile, attendance, payroll, leaves
12. Communicate – It works like a notice board basically a messaging system for communication to students, parents and teachers
13. Download Center – For managing downloadable documents like assignments, study material, syllabus and other documents need to distribute students and teachers
14. Homework – Teachers can give homework here and further evaluate them
15. Library – All the books in your library can be manage here
16. Inventory – Manage all the assets of your school with stocks and store under inventory module
17. Transport – For managing transportation service like routes and their fares
18. Hostel – For managing hostels, hostel rooms and their fares
19. Certificate – Design and generate student certificate and ID card here
20. Front CMS – Manage front public site of Earn Spot CMS here by creating pages, menus, events, gallery, news
21. Alumni – For managing all pass out students or alumni records and events
22. Reports – All the various reports related to different modules can be found here
23. System Settings – Configure Earn Spot CMS here for different settings like school, sessions, SMS, Payment, backup / restore, languages
24. Calendar & To Do List – Track and manage all daily/monthly activities and create your task in to do list
25. Chat – Chat for two way messaging staff and students
26. One Click Updater – To install new in system

To understand how Earn Spot CMS works first we need to configure and setup it for our school. In this whole documentation we will consider our sample school which is Val Vikas Vidya Mandir School.

Steps to setup your school –

1. In the Admin panel go to System Setting > General Setting.

2. Update your School NameSchool Code (School Code is your school affiliation / accreditation no), AddressPhoneEmail (for remaining settings please check System Settings section) now click on Save button to update record.

3. For updating your school print logo go to System Setting > General Setting in lower left side click on Edit Print Logo button (it is recommended for logo to use .png image with transparent or white background and around 200px x 200px in size). Now drag and drop or select your logo file. By clicking on Edit Admin Logo and Edit Admin Small Logo you can set logo for admin panel.

4. For automated SMS messaging add any one of available SMS Gateway with the required details from System Setting > SMS Setting.

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